Thank you for your interest in visiting the Robben Island Museum.

In order for us to provide an efficient service to you, we would be grateful if you could complete this brief questionnaire. Please note: if you press Enter on your keyboard, this form will be sent.

Client details

Company name:

Contact person:

Position or responsibility of the contact person:

Telephone:

Fax:

Cell:

E-mail address:

Postal address:

Date/s of proposed visit

Date/s:

Time of proposed visit (start – end)

Please allow at least three hours on the island for standard tours
Time:

Method of transport to the island

Please note that a trip to Robben Island Museum is dependent on sea conditions and all trips are subject to cancellation at short notice
Commercial ferry
Please note that commercial ferries run every hour on the hour from 9am – 4pm daily
No Yes
Cargo ferry
Please note that conference and eventing equipment, consumables and supplies cannot be transported on commercial ferries and will require booking on the scheduled cargo ferry.
No Yes
Exclusive ferry (please provide the time you would like the ferry to run)
Please note that the commercial ferries run every hour on the hour from 9 am – 4 pm daily, according to a ferry schedule. A more flexible option is the RIM historic ferries.
No Yes
Exclusive ferry times:

Helicopter
Please note that helicopter trips are extremely restricted in terms of flight routing and timings due to the impact on the wildlife on the island and special clearance will be needed for each flight
No Yes
Details of the charter company including contact information:

Names and positions of guests :

A justification for the use of helicopters :

The proposed function

Please note that conferences and events held on Robben Island may in no way be in conflict with our statement of significance (click here to read).
Please note that this request for information in no way acts as an indication of or an offer of the facilities on Robben Island, but it will be used as a guide to our hospitality options, and to pointing you towards preferred or recognized suppliers of services with whom you may contract directly. Robben Island Museum has a contracted in-house caterer and will require justification for outside catering.

Conference:
Proposed title or name of the conference:

Please give a brief description of the nature of your proposed conference:

Event organizer:

Principal client or backer:

Venue requested for the event:
The Guest House John Craig Hall MPLC Breakaway houses
Other (please specify):

Number of delegates:

Duration:

Brief outline of content and outcomes:

Technical facilities requested:
Stage with top table seating (number)
No Yes
Seating (number)

Lectern
No Yes
Public address system:
Microphones for top table:
No Yes
Roving microphones for the participants:
No Yes
AV requirement:

Additional lighting requirement:

Other technical requirements (overhead projector / data projector / screen):

Please give brief details of any social events to be held during the proposed conference outside a normal 2 x tea/coffee breaks and lunch each day (dinners / cocktail party / specific tours).
Robben Island Museum encourages conference delegates to go on a Robben Island Tour early in the programme to establish a background for their deliberation.
Brief details of any social events:

Type of event:

Venue requested for the event :
The Guest House John Craig Hall MPLC Breakaway houses
Other (please specify):

Number of guests:

Additional guests not part of the basic conference group:

Catering and refreshment requirements:

Entertainment anticipated etc.:

Technical facilities requested:

Special décor requests:

Who are the proposed VIP participants / speakers / guests at your event:
Full Name, position, and who will manage their protocol requirements? (name, position, contact information):

Do you anticipate that accommodation will be required on the island?:
Number of rooms:

Shared or single accommodation:

Date in:

Date out:

Other Accommodation requests– (eg. change rooms/ VIP Hospitality venue)?:
Number of rooms:

Date and time in:

Date and time out:

Do you anticipate that transport will be required on the island?:
Buses (number of guests and buses):

Luxury vehicles (number of guests and buses):

Bakkies (number of vehicles):


Event:
Proposed title or name of the event:

Please give a brief description of the nature of your proposed event:

Event organizer:

Principal client or backer:

Venue requested for the event:
The Guest House John Craig Hall MPLC Breakaway houses
Other (please specify):

Number of guests:

Duration:

Brief outline of content and outcomes:

Technical facilities requested:
Stage with top table seating (number)
No Yes
Seating (number)

Lectern
No Yes
Public address system:
Microphones for top table:
No Yes
Roving microphones for the participants:
No Yes
AV requirement:

Additional lighting requirement:

Dance floor:

Other technical requirements (overhead projector / data projector / screen):

Catering and refreshment requirements, including setup (banquet style / cocktail style):

Special décor requests:

Entertainment anticipated etc.:

Technical facilities requested:

Who are the proposed VIP participants / speakers / guests at your event:
Full Name, position, and who will manage their protocol requirements? (name, position, contact information):

Do you anticipate that accommodation will be required on the island?:
Number of rooms:

Shared or single accommodation:

Date in:

Date out:

Other Accommodation requests– (eg. change rooms/ VIP Hospitality venue)?:
Number of rooms:

Date and time in:

Date and time out:

Do you anticipate that transport will be required on the island?:
Buses (number of guests and buses):

Luxury vehicles (number of guests and buses):

Bakkies (number of vehicles):


Private Tour:
For protocol purposes please indicate a category:
Political (e.g. Head of State, Cabinet Minister, etc.) Business (e.g. CEO, MD, etc.) Social (eg Royalty, sports or entertainment celebrities etc) Private individuals
Names and position of principal guests:

Names and position of hosts:

Will VIP reception be required at the Nelson Mandela Gateway?
Number of guests:

Catering and refreshment requirements:

Will members of the media be accompanying the tour?:
No Yes
Names and organizations of anticipated media:

Will security officers be accompanying the tour?:
Please note that special clearance will be required for all weapons being carried to and on the island. No Yes
Type of transport required on the island?:
Buses (number of guests and buses):

Luxury vehicles (number of guests and buses):

Bakkies (number of vehicles):

Thank you for completing the questionnaire - One of our Events Officers will be in contact with you by email or telephone within two days.

We thank you for your interest in the Robben island Museum and look forward to creating a successful and memorable event.